I build business process automation for companies in Rzeszów and across Poland - from a simple form-to-CRM flow to multi-step systems connecting a shop, warehouse and invoicing. A single automation starts from €600, a project with several integrations from €1 500. Timeline: 1-4 weeks from signing.
What I automate
Automation is not a single product - it is a set of workflows matched to specific pain points. The most common builds for Rzeszów businesses:
- Invoices and documents - PDF generation and sending triggered automatically by an order, no manual entry.
- CRM and leads - every inquiry from a form, Instagram or email lands in the database instantly and gets assigned to the right person.
- Alerts and notifications - low stock, overdue payment, new order - all pushed to Slack or Telegram within seconds.
- Data sync - price and stock changes propagate between the shop, wholesaler and Allegro without manual work.
- Client onboarding - email sequences, CRM tasks, platform invitations - the whole flow triggers automatically when a contract is signed.
If your team does something manually more than three times a day, it is a candidate for automation.
Pricing and timeline
| Scope | Example | Price | Time |
|---|---|---|---|
| Simple flow | Form - CRM - welcome email | €600-€1 200 | 1-2 weeks |
| Several integrations | Shop + invoices + Slack + stock sync | €1 500-€3 500 | 2-4 weeks |
| Complex system | ERP + CRM + reporting + onboarding | from €4 000 | 4-8 weeks |
Prices exclude VAT. You get a fixed quote before the project starts - no surprises mid-build. A full cost breakdown is in the 2026 development cost guide.
n8n or Make
I use both tools - the choice depends on the project.
n8n - when you want to keep data inside your own infrastructure, or when predictable costs matter more than quick setup. Self-hosted, unlimited operations, no per-run pricing.
Make - when a fast start and a wide library of ready-made connectors matter more. You pay per operation, but for moderate volumes that is €20-€60 per month.
For most businesses in Rzeszów, Make is fine to start with. When volume grows or data residency matters, n8n pays off.
Rzeszów and all of Poland
Rzeszów is one of Poland's fastest-growing cities - strong aerospace industry, a growing IT sector, and a well-developed business services scene. Companies here understand efficiency and do not spend budget on repetitive work a machine can handle.
I work with Rzeszów clients remotely - Slack, email and video calls cover everything. A face-to-face meeting in Rzeszów is possible on request but is not the standard. Service details on the automation page.
Real-world case: a cross-border logistics firm
A small transport-and-forwarding firm outside Rzeszów - runs to Ukraine and back, a temporary storage warehouse, B2B clients. After 2022 the flow of inquiries multiplied: the border corridor to Ukraine runs right through Podkarpacie, and requests came from every direction. Clients sent them by email in three languages - PL, UA, RU - in free form: sometimes a list of items in the body, sometimes an Excel attachment, sometimes just "got cargo Rzeszów-Lviv, give me a price".
The bottleneck was parsing. Two people spent morning to evening reading emails, moving data into a spreadsheet by hand and creating records in the CRM. At 40-60 inquiries a day that's three or four hours of pure time each, and some emails still got lost by evening while the client went to whoever answered first.
What we did. I built a workflow in n8n: it pulls emails from the dedicated inbox, separates real inquiries from the rest, extracts route, cargo type, volume and contact from the body and the attachments, normalizes it and creates a CRM record tagged with the route and the client's language. It doesn't invent anything for the odd or ambiguous emails - those go to a separate "needs a human" folder with the data already pulled in. In parallel a Telegram alert fires on the hot routes.
The result over the first month: manual parsing dropped about 70%, the two people got back roughly 25-30 hours a week between them and moved to actual logistics and sales instead of retyping. Inquiries stopped getting lost by evening, and time to first reply went from hours to minutes. The build took three weeks and paid for itself on the first month's flow - the firm stopped handing competitors the requests it simply couldn't process in time.
How the work goes
It starts with a process audit: what takes longest, what your team repeats daily, where data errors creep in from copy-paste. From that I propose a scope and you get a fixed quote.
Work runs in stages: flow mapping, scenario build, testing on sample data, production deployment, first run with your team. After handoff you get access to the workflow and a short reference doc.
Why me and not an agency
An automation agency typically layers a salesperson, a project manager and a subcontractor - and you pay for all of that. I build the workflows myself, one contact from start to finish.
I integrate tools directly through the API when connectors fall short - custom ERP systems, non-standard webhooks, industry-specific file formats. If a system has an API, it can be connected.
Ready to talk? Reach out - the quote is free and I reply within 24 hours.
FAQ
How much does business automation cost in Rzeszów? A simple flow - form to CRM with a notification - runs €600-€1 200. A project with several integrations (shop, invoices, Slack) is €1 500-€3 500. A complex system connecting ERP, CRM and reporting starts from €4 000. You get a fixed price before any work begins.
How long does automation take to implement? A simple workflow is live in 1-2 weeks. A project with 3-5 integrations takes 2-4 weeks. A complex ERP-connected system takes 4-8 weeks. I put timelines in writing and keep to them.
Which processes should I automate first? Ones that are repetitive, structured and consume time across several people. Common starting points: lead handling from a form, invoice generation after an order, stock level alerts. You see results within the first week of operation.
What is the difference between n8n and Make? n8n runs on your own server - data stays in your infrastructure, costs are flat regardless of volume. Make is a SaaS with per-operation pricing - faster start, lower entry threshold. Make is cheaper at low volume; n8n wins at scale.
Do I need an IT department to set up automation? No. Configuration is on my side. You identify the processes and approve the results. After delivery you get panel access and a short guide - most clients can read the flows and understand what is happening without writing any code.
Is automation worth it for a small business? Often more so than for a large one. A small team feels every hour spent on manual data entry. A typical return on a €800 implementation is 3-6 months - assuming 2-3 hours saved per person per week.
